Schedule C Expenses - Car and Truck
When reporting business income and expenses on Schedule C (Form 1040), sole proprietors may deduct expenses related to the use of a car or truck for business purposes. These deductions are subject to specific rules and documentation requirements.
Eligible Expenses
- Standard Mileage Rate: You may use the IRS standard mileage rate to deduct vehicle expenses. This method is available if you are not required to file Form 4562 for any other reason.
- Actual Expenses: Alternatively, you can deduct actual expenses such as gas, oil, repairs, insurance, and depreciation. However, you must complete and attach Form 4562 if claiming depreciation or other vehicle-related deductions.
- Leased Vehicles: If you lease your vehicle for business use, you must report the lease payments and related expenses on Schedule C.
Reporting Requirements
- Complete Part IV of Schedule C if you are claiming the standard mileage rate, leasing your vehicle, or if your vehicle is fully depreciated.
- If you used more than one vehicle during the year, attach a statement with the required information for each additional vehicle.
- Provide detailed information about your vehicle’s business use, including mileage and purpose, as required by the IRS.
Documentation and Recordkeeping
Proper recordkeeping is essential. You must maintain records that support your vehicle expenses, including logs of business miles driven, receipts for repairs and maintenance, and proof of ownership or lease agreements.
Important Notes
- Do not include personal use of the vehicle in your business expense calculations.
- If you use the installment method for reporting income, attach a statement showing gross sales, cost of goods sold, gross profit, and amounts collected for 2025 and the three preceding years.
Source:
Schedule C (Form 1040) - Profit or Loss From Business
Disclaimer: Always verify details with official Federal or State Department of Revenue Forms and Instructions.